Ascentium Indonesia Successfully Strengthens PT Sembilan Ohm Sembilan’s Inventory Accuracy

Stocktake services help retail businesses maintain accurate inventory data across warehouses and stores. When physical stock no longer matches system records, fulfilment, inventory planning, and day-to-day operations can be affected. 

PT Sembilan Ohm Sembilan engaged Ascentium Indonesia (formerly InCorp Indonesia) to strengthen inventory accuracy through a structured stocktake process. With approximately 30,000–40,000 items to count, the company needed additional staff, reliable devices, and support for data validation. 

Key Takeaways

• PT Sembilan Ohm Sembilan engaged Ascentium Indonesia to support a large-scale stocktake involving approximately 30,000–40,000 items. 
• The main challenges were a limited workforce, device requirements, and discrepancies between physical and system inventory. 
• Ascentium Indonesia provided workforce, stocktake devices, data validation, and reconciliation support. 
• The engagement strengthened the stocktake process and improved the reliability of inventory data. 
• PT Sembilan Ohm Sembilan recommended Ascentium Indonesia based on its experience with the engagement. 

Overview of the Stocktake and Inventory Management Case Study 

Area	Case Details
Client	PT Sembilan Ohm Sembilan
Industry	Retail
Main objective	Improve inventory accuracy and support a stronger fulfilment rate
Stocktake volume	Approximately 30,000–40,000 items
Key challenges	Limited staffing, device requirements, and differences between physical and system stock
Why external support was needed	Additional workforce, reliable devices, and independent support for the stocktake process
Ascentium Indonesia support	Stocktake staffing, devices, physical counting, data validation, and reconciliation
Result	A more structured stocktake process and more reliable inventory data
Client feedback	Positive feedback on the devices, staffing organisation, and quality of validated data

Challenges in Inventory Management for PT Sembilan Ohm Sembilan 

For PT Sembilan Ohm Sembilan, stocktake was not simply a periodic counting exercise. Improving inventory accuracy was important to support the company’s fulfilment rate and maintain more reliable inventory information. 

However, several operational challenges needed to be addressed. 

Limited Internal Workforce 

PT Sembilan Ohm Sembilan had a limited internal workforce to support a large-scale stocktake while keeping daily operations running. 

• The inventory team also handled warehouse activities. 
• The same team supported stocktakes across stores nationwide. 
• An additional workforce was needed to support the process efficiently. 

Physical and System Inventory Differences 

The company also faced differences between physical stock and inventory recorded in the system. 

• These discrepancies reduced inventory accuracy. 
• The stocktake needed to confirm the actual stock position. 
• Validation and reconciliation were required after the count. 

Technology and Device Requirements 

Reliable devices were also important to support the stocktake process, especially with approximately 30,000–40,000 items involved. 

• Suitable devices needed to be counted efficiently. 
• Technology helped support more consistent data collection. 
• The tools also supported validation. 

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How Ascentium Indonesia Supported the Stocktake Process 

Ascentium Indonesia supported the stocktake from workforce deployment to data validation and reconciliation. 

Experienced Stocktake Workforce 

Ascentium Indonesia provided an experienced team to support the physical count while the client’s internal team continued its daily operations. Key support included: 

• Additional workforce for the stocktake 
• Organised field coordination 
• Support for the physical counting process 

Reliable Stocktake Devices 

The stocktake was supported with appropriate devices that the client found reliable and suitable for the counting process. 

Data Validation and Reconciliation 

Support continued after the physical count through data validation and reconciliation. This included: 

• Comparing physical stock with system records 
• Checking stock discrepancies 
• Preparing more reliable data for management review 

The Result: Better Support for Inventory Accuracy 

The engagement gave PT Sembilan Ohm Sembilan additional workforce, technology, and structured data support for its stocktake process.  

The client highlighted three aspects of the engagement. 

• Reliable Devices: The devices provided during the process were considered capable and suitable for supporting the stocktake. 
• Organised Workforce: The client was also satisfied with the workforce’s organisation and discipline during the engagement. 
• Quality Validated Data: After the stocktake and validation process, the resulting data gave the company more reliable information for management review. 

Why Inventory Accuracy Matters for Retail Businesses 

For retail companies managing large product volumes, inventory accuracy affects more than day-to-day stock records. It also supports more reliable financial reporting and inventory valuation. 

Under PSAK 202 on Inventories, businesses need reliable inventory information for financial reporting. A physical stocktake can help verify actual inventory quantities, identify discrepancies, and support accurate inventory records and valuation.  

Reliable inventory information can help businesses: 

• Maintain clearer visibility of physical stock; 
• Identify differences between physical and system inventory; 
• Support fulfilment and replenishment decisions; 
• Reduce uncertainty when planning inventory movements; 
• Strengthen internal inventory controls; and 
• Provide management with more dependable inventory data. 

As Stock Keeping Unit (SKU) volumes, warehouse activity, and store networks grow, relying solely on internal staff can make large-scale stocktakes increasingly difficult to manage. 

External stocktake support provides additional resources, technology, and an independent process to validate inventory data. 

Get Expert Support for Your Inventory Accuracy 

A successful stocktake requires more than having enough people available to count inventory. The process needs solid planning, the right technology, execution, and data validation. 

Ascentium Indonesia (formerly InCorp Indonesia) supports businesses with stocktaking services across stores, warehouses, and other inventory locations, including: 

• Stocktake planning and preparation 
• Deployment of experienced stocktake workforce 
• Device and barcode-scanning support 
• Physical inventory counting 
• Data validation 
• Physical-to-system inventory reconciliation 
• Stocktake reporting support 

Make your next stocktake more accurate and efficient with Ascentium Indonesia’s experienced workforce, reliable technology, and structured validation support. 

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