Case Study: Boosting Stock Accuracy for a Global Sports Leader

Accurate inventory data is essential for smooth operations, loss prevention, and data-driven decision-making. Keeping stock records aligned with physical inventory constantly challenges companies managing multiple stores.  

This case study shows how InCorp helped a leading retailer improve its inventory accuracy. We achieved this through effective stocktaking management and careful stock opname practices. 

Why Stocktaking Management and Stock Opname Matter in Retail 

The fashion and sports retail industry is complex due to factors such as: 

• High SKU Count: SKU (Stock Keeping Unit) is a unique code assigned to each product variant (size, color, style). 
• Seasonal Inventory Fluctuations: Frequent product changes depending on seasons or trends. 
• Fast-moving Stock: Products that sell quickly and require constant replenishment. 

In this environment, stock opname, the process of physically counting and verifying stock, plays an important role. This case study shows that combining stock opname with professional stocktaking management helps retailers avoid discrepancies, prevent losses, and maintain reliable inventory data. 

Inventory Challenges Faced by the Client 

The retailer faced significant challenges in validating the consistency between physical stock and system records across multiple locations. These included: 

• Frequent discrepancies despite regular stock opname. 
• Inefficient manual processes are slowing down stocktaking. 
• Lack of real-time visibility is impacting sales and audits. 
• Difficulty in tracking and analyzing stock variances. 

Without structured management and proper stock opname procedures, these issues can escalate into revenue loss and operational inefficiency. However, as described in this case study, these challenges can be effectively managed with the right solutions in place, providing a sense of relief and reassurance. 

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How InCorp Overcame Challenges by Utilizing Stocktaking Expertise 

InCorp provided a tailored solution, integrating stocktaking management with proper stock opname techniques: 

• Skilled Teams Deployment: Trained teams were deployed to conduct accurate physical counts at the store level. 
• PDT Scanning for Accuracy: Scanning devices such as Portable Data Terminals (PDTs) minimize human errors. 
• Real-Time Data Reconciliation: Real-time data reconciliation ensured physical counts matched system records. 
• Discrepancy Analysis & Resolution: Discrepancy analysis allowed the client to identify and address stock issues quickly. 

This approach ensured the stock count process was efficient and accurate across all store locations. 

Implementation Process: Step-by-Step Inventory Approach 

The project followed a straightforward process: 

• Assessment: Understanding the retailer’s inventory process. 
• Planning: Creating a schedule to perform stock opname with minimal disruption. 
• Execution: Performing on-site stock counts using scanning technology. 
• Reconciliation: Comparing physical counts with system records to detect differences. 
• Optimization: Providing recommendations for long-term accuracy improvements. 

This stocktaking case study demonstrates how a structured process ensures consistency and accuracy. 

Results Achieved: Significant Improvements 

After implementing professional stocktaking management and stock opname practices, the retailer achieved: 

• 99% inventory accuracy across all stores. 
• A significant reduction in stock discrepancies. 
• Faster audit compliance and improved reporting. 
• Data-driven decision-making supported by accurate inventory data. 

This case study highlights the benefits of combining expert stocktaking with advanced inventory management techniques. 

Why Professional Stocktaking Management is a Game-Changer 

From this project, several insights were observed: 

• Accuracy: Proper stock opname ensures correct inventory data. 
• Efficiency: Outsourcing to experts speeds up the counting process. 
• Compliance: Reliable data simplifies audits and reporting. 
• Continuous Improvement: Insights from this stocktaking case study help optimize future inventory strategies. 

Why Choose InCorp for Stocktaking Management and Stock Opname? 

InCorp Indonesia (an Ascentium Company) combines technology, expertise, and industry experience to deliver effective inventory solutions through stocktaking services. 

• Data-Driven: Turning stock counts into actionable insights. 
• Advanced Tools: Using scanning devices to streamline stock opname. 
• Client-Focused: Adapting processes to meet business needs. 
• Transparent Reporting: Clear results for better decision-making. 

This case study proves that professional services deliver measurable and lasting results. Fill out the form below to benefit from expert stocktaking management and accurate stock opname for your business.

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