How to Get KITAS for a Newborn in Indonesia

Indonesia is becoming a longer-term home for more foreign professionals, investors, and their families. As more foreigners live and work in the country long-term, family immigration becomes part of maintaining compliant residency. 

Understanding how to get KITAS for a newborn is important when a baby is born in Indonesia, as the child needs their own immigration status and is not automatically covered by the parents’ Izin Tinggal Terbatas (ITAS), commonly referred to as KITAS. 

Key Takeaways

• A foreign newborn in Indonesia needs their own immigration status and is not automatically covered by the parents’ KITAS. 
• A newborn may obtain ITAS if the father and/or mother held a valid ITAS when the child was born. 
• The baby’s immigration route depends on the parents’ status, including whether they hold ITAS, ITAP, or Indonesian citizenship. 
• Parents must report the birth to Immigration and submit the newborn ITAS application within 90 days of birth to ensure a smooth process and avoid complications. 
• Passport delays, inconsistent documents, and an expiring parent KITAS can complicate the application if you don’t coordinate early. 

Newborn Immigration Routes at a Glance 

Parent’s Status	Relevant Family Visa Index	Baby’s Immigration Route
Parent holds ITAS/KITAS	E31E	Newborn may obtain ITAS
Parent holds ITAP/KITAP	E31E	Newborn may obtain ITAP
One parent is Indonesian	E31C, where applicable	Assess citizenship and immigration status first
Parent’s permit is close to expiry	Depends on existing status	Coordinate the newborn application with the parent’s renewal

E31E generally applies to a child joining a foreign parent who holds ITAS or ITAP, while E31C applies to certain children from a marriage involving an Indonesian citizen. 

However, a newborn already born in Indonesia to an ITAS holder has a specific, direct ITAS route under Indonesia’s stay-permit regulations and may not need to obtain an E31E visa first. 

What Happens to a Newborn’s Immigration Status in Indonesia? 

Before determining how to get KITAS for the baby, parents should understand the child’s immigration route based on the parent’s stay permit to gain clarity and confidence in the process. 

• If the father and/or mother hold ITAS/KITAS, the newborn may obtain ITAS based on that parent’s status. 
• If the parent holds ITAP/KITAP, the newborn may qualify for ITAP. 
• If one parent is Indonesian, first assess the child’s citizenship and immigration status. 
• If the parent’s permit is close to expiry, coordinate the newborn application with the parent’s extension. 

For companies managing expatriate employees, professional assistance can streamline the newborn application and make the process less stressful for everyone involved. 

READ MORE:

• Choosing the Right KITAS for Company Directors in Indonesia 
• How US Citizens Can Get a Retirement KITAS in Indonesia 
• A Guide to Staying in Indonesia With a KITAS 

How to Get KITAS for a Newborn Baby in Indonesia 

For parents preparing to get a KITAS for their newborn, the process involves several connected steps rather than a single Immigration application. 

Obtain the Hospital Birth Documentation 

Obtain birth documentation from the hospital or healthcare facility. Indonesian immigration rules accept a hospital birth certificate or a birth certificate issued by the relevant authority as supporting evidence for a newborn ITAS application. 

Register the Birth with Dukcapil 

Complete the applicable civil registration with the Population and Civil Registration Office (Dukcapil). The resulting civil documents are important for establishing the child’s identity and supporting subsequent passport and immigration procedures. 

Arrange the Baby’s Foreign Passport 

The newborn needs a valid passport or other travel document before completing the ITAS application. Parents should coordinate with their embassy or consulate because nationality registration, passport documentation, and processing times vary by country. 

Complete Lapor Lahir with Immigration 

Before submitting the newborn ITAS application, the parent or guarantor must report the child’s birth to the relevant Immigration Office. This records the birth in Indonesia’s immigration system. 

Starting early helps prevent delays in passport issuance or document preparation, keeps the application within the 90-day deadline, and reduces the risk of complications. 

Submit the Newborn ITAS Application 

The parent or guarantor can then submit the newborn ITAS application with the required supporting documents.  

Under current regulations, immigration must process the newborn ITAS within a maximum of three working days after receiving the immigration fee payment. This processing period starts after the application reaches the payment stage, not on the baby’s date of birth. 

Confirm the Baby’s Stay Permit Details 

Once issued, confirm the baby’s ITAS details and validity against the parent whose immigration status the child follows. 

This is particularly important where the parent is approaching a KITAS extension, changing immigration status, or planning international travel with the family. 

What Documents are Needed for a Newborn KITAS? 

Under the current immigration regulations, the core documentation for a newborn KITAS includes: 

• Valid passport or travel document of the baby 
• Hospital birth certificate or birth certificate issued by the competent authority 
• Valid passport of the father and/or mother 
• Valid ITAS of the qualifying parent 
• Proof of guarantee where the parent has a guarantor 
• Other supporting documents requested to establish the child’s status or purpose of stay 

Parents should also confirm that names, dates of birth, passport details, and other personal information are consistent across all records before submission. 

This becomes particularly important when the baby’s passport, birth records, and the parent’s immigration documents are issued by different authorities. 

When Should Parents Apply for the Baby’s KITAS? 

Under Permenkumham 22/2023, parents must submit the newborn ITAS application within 90 days of the child’s birth. Parents must also report the birth to Immigration before filing the ITAS application. 

Do not treat the 90 days as waiting time. Parents may still need to complete civil registration, obtain the baby’s foreign passport, and prepare the Immigration documents before they can proceed with the application. 

If the principal holder’s KITAS is also nearing expiry, assess both immigration processes together. 

What Happens If the Newborn KITAS Application is Late? 

If the newborn ITAS application is submitted after 90 days, the Head of the Immigration Office may still grant the ITAS after examining the parents. 

However, late filing creates an additional immigration compliance issue that early preparation can generally avoid. It may also complicate: 

• Family travel arrangements 
• Coordination with the parents’ KITAS extension 
• Future immigration applications 
• Employer-managed expatriate mobility 

Parents and employers should start the process once the necessary birth documents are available, rather than waiting until the deadline approaches. 

Ascentium Indonesia Can Coordinate the Newborn KITAS Process 

With years of immigration experience, certified professionals, and confidential handling of client information, Ascentium Indonesia supports foreign professionals, dependents, and company-sponsored employees in managing each stage accurately and with fewer avoidable delays. 

We can assist you with: 

• Assessing the right immigration route for the newborn 
• Reviewing the parent’s existing KITAS or KITAP status 
• Identifying and preparing the required supporting documents 
• Supporting Immigration birth reporting and application coordination 
• Processing the applicable dependent ITAS/KITAS application 
• Coordinating the newborn application with the parent’s extension or wider immigration requirements 

Need to arrange a KITAS for your newborn? Talk to our immigration team and start with a free initial consultation. 

Frequently Asked Questions