It is always a challenge for any foreign investors to keep up with the accounting regulations in Indonesia, most importantly the ones related to payroll regulations and the payroll system. There are so many details to incorporate in your reports.
Since the payroll system is one of the most important things in business operations, it is crucial to consider the fair distribution of employee’s wages or salaries and other benefits they receive from working in your company. This way, the company’s payroll system can have a positive impact on the employees. In the end, the overall company’s performance improves as well.
This article aims to help foreign investors to have a better understanding of the payroll system in Indonesia.
Indonesia Payroll Calculation System
1. Employee’s Basic Rights
The first basic thing to understand is to know precisely your employee’s rights. Here are some rights that your employees must get.
- The typical working hours are 40 hours per week. On average, employees work approximately 8 hours a day.
- Receive regional minimum wage varies according to province, district, and sector.
- Receive social security (BPJS for the employee/BPJS ketenagakerjaan), including work accident insurance, life insurance benefit, and old age benefit (pension) as well as BPJS healthcare program.
- Receive statutory absence/payment when the employees do not take the annual leave, maternity leave, sickness, and personal leave based on the regulations.
- Receive religious holiday allowance (THR/Tunjangan Hari Raya) based on the regulations.
- Receive overtime rates.
Related article: How are Payroll and Company Culture in Indonesia Related?
An incentive is the amount of financial reward that the employees receive, apart from the regular wage or salary. Incentives are given according to the employees’ performances. It can be given in
the form of individual incentives or group incentives.
The most common from the employer is overtime benefit. The overtime benefit is the amount of money that the employees get when they perform extra working hours (s). In addition, an
incentive is also for the individuals or teams who can reach a certain target set by the company.
3. Social Security (BPJS Ketenagakerjaan)
The social security (BPJS Ketenagakerjaan) is to protect their security while working in the company and when they reach the pension time. Life insurance is part of this social security (BPJS Ketenagakerjaan). The calculation of the social security (BPJS Ketenagakerjaan) is:
- Occupational accident/work accident insurance, which is 0.24% – 1.74% of the monthly salary (company pays entirely).
- Death benefit/life insurance, which is 0.3% of the monthly salary (company pays entirely).
- Pension/old-age insurance, which is 5.7% of the monthly salary, must be paid by both the company (3.7%) and the employee (2%). Employees can withdraw this pension/old age insurance when they reach 55 years old or at any time after the employees quit working. The employees’ involvement in this social security or BPJS Ketenagakerjaan must be at least 5 years.
4. Health Insurance (BPJS Kesehatan)
Both employees and employers pay for health insurance. The maximum amount of money that should be paid by the employer is 4% of the maximum salary of IDR 4,000,000. The minimum amount that should be paid by the employer is 1% of the employee’s UMR (minimum regional wage).
Usually, the employee will receive the benefit of class/type 2. But depending on the company policy, some workers (especially the high-level management position) will get an upgraded class.
5. Tax Reporting
The company should pay and report its taxes on a monthly and annual basis. The monthly taxes include:
- Corporate income tax art 25 (PPh 25) that should be paid on the 15th of the following month at the latest and must be submitted to the tax office on the 20th of the following month at the latest.
- Employee Withholding Tax art 21 (PPh 21) that should be paid on the 10th of the following month at the latest and must be submitted to the tax office on the 20th of the following month at the latest.
On the other hand, the annual taxes are:
- Corporate Income tax should be paid before filing the tax return and must be filed at the latest at the end of the fourth month after the book year ends, which is in April.
- Individual Income tax should also be paid before filing the tax return and filed at the latest at the end of the third month after the book year ends, which is in March.
Any late payment and reporting will cause you to receive a penalty that you must pay to the tax office. To avoid the penalty, it is important to consider paying the tax on time.
Further reading: Corporate and Personal Income Tax in Indonesia
6. Leave Regulation
Employees need to follow certain regulations when they want to have a leave. However, every company has to give opportunities for its employees to take the following leaves with the obligation to keep paying their wages/salaries, based on the regulations.
The annual leave is taken for a total of 12 days. The company has the right to allow or postpone the employee’s ability to take the annual leave. The postponement can be done for a maximum of six months. Based on Indonesian law, there is not any certain regulation, which states the compensation that the employee might get if he/she does not take this annual leave. However, this issue can be put in the employment agreement. During the annual leave, the company has to pay the employees the number of wages or salaries agreed.
The maternity leave is given for the period of 3 months and is usually taken 1.5 months prior to the delivery and 1.5 months after the delivery. During maternity leave, the company must give the full wages to the employees. The length of the maternity leave can be extended if there is a recommendation from the doctor.
Should the employees take a leave due to sickness, it shouldn’t reduce the number of annual leave. The number of wages that should be paid when the employees leave because of sickness is as follow:
- During the first 4 months of absence, the company should give 100% of the wages.
- During the second 4 months of absence, the company should give 75% of the wages.
- During the third 4 months of absence, the company should give 50% of the wages.
- For the subsequent months, the company should give 25% of the wages.
- In addition to menstrual leave (for female workers), the workers are paid fully if they cannot perform their duties in the first and second days of menstruation.
The terms of personal leaves are also regulated. There are some conditions in which employees’ personal leaves should be paid, including:
- Worker’s marriage (3 days),
- worker’s child’s marriage (2 days),
- worker’s son’s circumcision (2 days),
- worker’s child’s baptism (2 days),
- worker’s wife giving birth or having a miscarriage (2 days),
- the death of the worker’s close family members (spouse, child, in-laws, parents, or parents-in-law) (2 days),
- and the death of the worker’s extended family (1 day)
Companies must understand the very detailed regulations on the payroll system, especially foreign companies in Indonesia. Although overwhelming, having someone in your department who can manage the whole thing is very crucial.
Otherwise, you can also hire a third party to perform everything on your behalf. This way, you can take care of this payroll system more efficiently and effectively.
If you have any questions related to this topic, just let us know. We will give you the most approachable solution. Contact us now and we will back to you soon.